What You Need To Know About The Payroll Processes In India

Salaries are a monthly remittance undertaken by an employer (Private limited firm or small business) in favor of their employees as compensation for all the work performed over some time. Generally, this period is one month, calculated from the 1st day.

Additionally, when you join any organization they will present what’s called an ‘offer letter’ which outlines the total salary that you can take home every year-and these payments come out at the 12th rate per paycheck.

Salaries are an important part of a company’s financials in form of payroll tax and human capital. They represent the majority (if not all) revenue for many businesses and can have significant impacts on both employees’ tax filings as well as claiming allowances like passive income or travel expenses while employed by said organization which could be in form of paychex flex.

In India, there is no one universal salary structure that every employer follows. Instead, it varies depending on what kinds of work you do at your place of work. Any management consulting service provider can avail their services to any organization while providing their full services such as talent acquisition. Payroll processing is one the commonly outsourced payroll type in India.

How To Ensure Your Salary Structure Is Competitive

The CTC amount is the overall cost a company must spend on hiring and retaining an employee for one year.

1. Gross Salary

The gross salary that’s paid to an employee before deductions for taxes and perks constitutes their gross salary. Bonuses and overtime are an integral part of the gross salary.

a. Basic salary

The basic salary is a lump-sum amount that becomes payable to a worker without the addition of any extras or deductions. Extras are bonuses, overtime pay, or any other compensation and the basic salary is usually 40-50 of the total compensation package.

b. Allowances

Remunerations are extra remuneration that were offered to the employee in addition to the basic salary for reimbursement of things related to their well-being, housing, and trips. Housing accommodation like single-use shelters tend to be 40 to 50 percent of the basic salary.

2. Net Salary

The take-home pay that’s calculated after accounting for taxes and other deductions from the gross salary is usually referred to as net salary. It’s the employee’s actual gross income.

3. Benefits

These are additional rewards that the company provides, but they are not significant in cash form. Instead, examples include telephone, car, internet, and the like paid for by the employer.

The components of the CTC are broken down into smaller pieces that you need to understand as well.

Discover what additional components makeup your salary

1. Income tax

The tax collected on the salary of individuals is the income tax. Employers commonly deduct tax from the pay of their employees. This amount is withheld by the employer before paying an employee, so it is known as TDS or tax withheld at source. This withheld amount is sent to the government by the employer on behalf of their employees.

2. Provident fund

The EPF is a retirement fund that every salaried employee must collect and deposit in their account. The Basic salary takes 12% to deduct, while also paying an additional percentage on top of what’s been given at hiring; this ensures there will be money available when employees retire!

3. Professional Tax

This is the amount that the tax authorities demand from one state to another as a qualification to practice one’s profession. The maximum yearly scheduled amount is Rs. 2500.

4. Gratuity

Gratuity is a deduction from an employee’s yearly salary that is given back to the employee in a lump sum after 5 years.

5. Incentive

When employees go beyond the goals of a company, they’re sometimes paid a bonus called an incentive. It’s a monetary reward given to contribute to the achievement of an employee’s job.

6. Bonus

When a company generates high profits, it sometimes provides bonuses to its workers for the contributions they made which increased the firm’s earnings. This is technically a pay increase.

How to Calculate Take-Home Salary: The Right Way

Your take-home salary is 3.5 times your basic salary, and it does not take into account an employer-provided pension scheme. Assuming that the gross CTC of the workers concerned is Rs. 4 lakhs, where the payment of a bonus of Rs. 50,000 is factored in, the take-home salary would be Rs. 3.5 lakhs.

You then proceed to deduct professional tax to the amount that is applicable to your state followed by the state retirement contribution.

your insurance premium, which is deducted from your paycheck to protect your family and yourself.

How to Use an HRMS for More Accurate Salary Calculations

HRMS platforms are necessary for businesses invested in minimizing employee tax and wage prices to ensure that they’re able to consider the minimum wages of almost every employee in keeping with their precise grade and rank in the organization. Most HR Consultancy in Chennai uses varied HRMS platforms based on company’s requirements. The HRs  of the organization would fill the tax form of each employees / every month for compliance with government standards while ensuring transparency.

The HRMS functions appropriately about the like of the tax rates inside your state or district as well as the benefits provided to the employees by seniority. If you program the HRMS to take account of these sorts of factors, the HRMS will gladly compute your employees’ salaries under minimal human control every month.

How an HRMS can improve your employee management today

HR software is a must-have for any business that wants to be competitive. In addition, it can help you keep track of all your employees’ hours and wages so there are no discrepancies or issues with payment!


Viriksha HR Solutions provide superior HR services in Chennai can help you design a salary structure, analyze and implement effective payroll services that is both fair and competitive. Our team of experts are ready to help you with any business needs, providing quick services that will be sure satisfy your business requirements, contact us today!

Related Topic: https://virikshahrsolution.com/why-is-payroll-management-system-is-essential-for-businesses/

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